KNOWLEDGE COMMONS
GROUP STUDY ROOMS
Room Booking Information
Group Study Rooms can be booked for a maximum of three hours per session.
Consecutive sessions (more than three hours) are not allowed, either in the same or another room.
This is to ensure equal access due to limited Rooms available.
You can check in 5 minutes before your booking start time
Please ensure that you leave promptly at the end of your time slot.
Your booking will be automatically cancelled after 15 minutes if you have not checked in.
1. Select a green available slot
The booking slot will change from green to yellow for the period selected (this is a temporary hold; the booking will be released after 3 minutes if you have not booked it by then). You can change the date by using the Go to Date or using the arrows. You can only view the group study room availability two weeks in advance.
2. Your booking will turn yellow and the slot will show at the button of the page
The default booking time is 1 hour, change your booking time using the drop-down arrows, i.e. if you would like to book for 3 hours instead of 1 hour. You can book for a maximum of three hours. Select the trash can to delete the booking.
3. The info button shows the group study room information.
The group study room numbers are on the door.
4. Click 
The system will limit you to three hours per session, in which you would need to wait three consecutive hours before booking again.
5. Read the Terms and conditions and select. Please ensure that you have read everything. 
6. Fill in the booking form.
The personal information you provide on this form is being collected under the authority of the Protection of Personal Information Act of 2013. This information will be used to book library study rooms. If you have any questions about the collection and use of this information, please contact UCT Libraries.
7. A confirmation email with a check-in code.
The email will contain the booking information, directions as well as the check-in code, check-out link, if you finish early.
8.Add the ical link to your outlook or google calendar.
9. Scan the QR code at the door or the instructional sheet in the room and put in the check in code from your confirmation email.
Bookings are limited to a maximum 3 hours per group at a time. Students who book a room for three hours, must wait three consecutive hours before booking another room on the same day.
Groups MAY NOT extend their booking by making further bookings in the name of other members. This constitutes fraud.
If your group study room booking is unoccupied for 15 minutes, your booking will be cancelled – e.g. If you have a 3-hour slot and leave for an hour, the remainder of your booking will be cancelled.